REIMBURSEMENTS FOR EXPENSES

POLICY NO: 6000 DATE: 1998-01-27 REVISED: 2002-01-22

SUBJECT: REIMBURSEMENT FOR EXPENSES

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The Board of School Trustees believes that personnel and trustees engaged in duly authorized School District business are entitled to reimbursement for reasonable and necessary expenses incurred.

The Board expects that personnel and trustees travelling on district business will exercise the same economy as a prudent person travelling on personal business and will differentiate between business and personal expenditures.

SCHOOL DISTRICT NO. 78 (FRASER-CASCADE)

REGULATIONS NO: 6000 R DATE: 1998-01-27 REVISED: 2002-01-22

SUBJECT: REIMBURSEMENT FOR EXPENSES

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1. General

(a) Trustees and personnel who incur expenses in carrying out their authorized duties will be reimbursed upon submission of a properly completed and approved expense claim, together with supporting receipts as required by the Secretary-Treasurer.

(b) Registration fees for authorized workshops, conferences, seminars, dinner meetings and conventions, will be met by the School Board.

(c) All modes of transportation are authorized, consistent with the requirements of the duty and the efficient and economic conduct of official business. Rental cars and taxi-cabs may be used, but justification must be given.

(d) Car mileage allowance will be paid in accordance with regulations outlined below.

(e) Receipts are required for all expenses claimed.

2. Subsistence Allowances

Subsistence allowances and other expenses will be reimbursed by the School Board to trustees and personnel to enable those individuals to carry out authorized duties, as follows:

(a) Either $30.00 per night or actual receipted hotel accommodation expenses.

(b) A daily subsistence allowance of $50.00 or actual receipted expenses. When a part day is involved the daily unreceipted subsistence allowance will be reduced by:

$ 10.00 when breakfast is not eaten.

$ 15.00 when lunch is not eaten.

$ 25.00 when dinner is not eaten.

(c) Ferry and parking charges and any other essential incidental expense will be reimbursed as receipted.

Page 2 6000 R

3. Car Mileage

On presentation of a properly completed expense claim, a mileage allowance will be paid as follows:

(a) To trustees using their cars to travel to and from home to attend Board and Board Committee meetings, workshops, seminars and conventions; to visit schools in the district, and to attend to general School Board business.

(b) To any employee who, on the written authority of his/her supervisor, uses his/her car to carry out School Board business.

(c) To any employee who, on the written authority of the School Board, Superintendent or Secretary-Treasurer, uses his/her car to attend a workshop, seminar or conference.

(d) To a Board appointed committee representative using his/her car to attend committee meetings.

(e) To any employee for travel costs incurred during essential transportation of pupils between home and school, school and hospital. For this purpose, "essential" is defined as transportation deemed necessary by the principal, or the Superintendent of Schools, where no other method of transportation is available (parent, school bus).

(f) The car mileage allowance shall be in accordance with the current rate established by the B.C. School Trustees Association.