SCHOOL DISTRICT NO

SCHOOL DISTRICT NO. 78 (FRASER-CASCADE)

POLICY NO: 5025 DATE: 2000-01-25 REVISED: 2008-08-26

SUBJECT: USE OF PRIVATE VEHICLES

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Under special circumstances, private vehicles are the only sensible mode of student transportation for curricular/co-curricular/extra-curricular field trips.

The use of private vehicles for the transportation of students is authorized in accordance with the regulations for this policy.

SCHOOL DISTRICT NO. 78 (FRASER-CASCADE)

REGULATIONS NO: 5025 R DATE: 2000-01-25 REVISED: 2008-08-26

SUBJECT: USE OF PRIVATE VEHICLES

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General

1. Where private vehicles and/or volunteer drivers are deemed to be the only sensible choice for student transport, the following criteria must be met and verified by the Principal:

1.1 The vehicle must be in safe operating condition with adequate seat belts.

1.2 The vehicle must be insured with a minimum of One Million Dollars ($1,000,000.00) of liability insurance.

1.3 Child passengers (under the age of 9) must be restrained in a booster seat until they reach 145 cm (4 feet, 9 inches) tall. The provision of a booster seat is the responsibility of the child’s parent/guardian.

1.4 Volunteer drivers must possess a valid driver’s license, be at least nineteen (19) years of age, and have provided both a criminal record search and driver’s license search during the previous year.

1.5 A passenger list must be left with the school office.

2. School personnel who transport students by private vehicle shall meet the above criteria.

3. Students traveling by private vehicle must return in the same vehicle, unless picked up by parent or guardian.

4. Students who travel to and from school or work experience in their own vehicles are not covered by the School Protection Plan insurance. It is the responsibility of the student to be insured.

SCHOOL DISTRICT NO. 78 (FRASER-CASCADE)

PARENT CONSENT FORM

As the parent or legal guardian of: ________________________________________________

(Student's Name)

I request that he/she participate in the following school field trip:

1. Purpose: _____________________________________________________________

_____________________________________________________________

2. Destination: ___________________________________________________________

3. Private Vehicle ¨ School Bus ¨ or:

^(check)

4. Date/Time of Departure: __________________________________________________

(from school unless otherwise noted)

5. Date/Time (Est.) of Return: ________________________________________________

(to school unless otherwise noted)

6. I wish to bring to your attention the following special/medical needs of my son/daughter:

______________________________________________________________________

If a private vehicle is used, I further give my permission and consent for

to ride in the private automobile belonging to

(Name of Student)

and driven by .

I have read and understand the Motor Vehicle Act Child Seating and Restraint Systems legislation on the reverse of this form and where required have provided a booster seat to be used in the transportation of my child in accordance with the Motor Vehicle Act.

(Signature of Parent/Guardian) (Date)

(Telephone)

Excerpt from the Motor Vehicle Act, Division 36 – Child Seating and Restraint Systems

Definition:

“child” means a person under age 9

Booster seats and seat belt assemblies

36.06 (1) A child must be fastened on a booster seat, specified by the manufacturer to be appropriate for the child’s height and weight, using the vehicle’s seat belt assembly until the child reaches a height of 145 cm (4 feet, 9 inches) or more.

Restraint systems for children with special needs and children with mobility impairments

36.08(2) Despite sections 36.05 to 36.07, a child who weighs 9 kg or more and who has mobility impairments may be fastened in a vehicle using a restraint system for disabled persons that is specified by the manufacturer to be appropriate for the child’s height and weight.

Reference:

Order in Council 485/2007, June 21, 2007, Division 36 Motor Vehicle Act Regulation amendments

APPLICATION FOR USE OF PRIVATE VEHICLE/VOLUNTEER DRIVER

SCHOOL DISTRICT

Driver’s Name Driver’s Licence No.

· The vehicle I will be driving is in good repair................................................. ............................................................................................................. ¨ Yes.............................................................................................................. ¨ No

· This vehicle has a seat belt for each passenger............................................ ¨ Yes...................................... ¨ No

· I will ensure each passenger uses a seat belt ¨ Yes...................................... ¨ No

· I will ensure that a booster seat, when supplied, (as per the Motor Vehicle Act)
is properly installed and used by the child ............................................... ¨ Yes...................................... ¨ No

· I have a list of passengers I will be transporting and will
not release them to anyone other than parent or guardian,
or as directed by the supervisor..................................................................... ............................................................................................................. ¨ Yes.............................................................................................................. ¨ No

· The routes and schedules I will be traveling are known to me ................. ¨ Yes ¨ No

· This vehicle carries a minimum of $1 million liability insurance ................. ¨ Yes ¨ No

· I will abide by traffic safety laws and requirements........................................ ............................................................................................................. ¨ Yes.............................................................................................................. ¨ No

· My driver’s licence is valid............................................................................. ............................................................................................................. ¨ Yes.............................................................................................................. ¨ No

· I have provided a criminal record search within the past 12 months............. ¨ Yes ¨ No

· Since the above criminal record search, I have not been charged
with a criminal offense................................................................................... ............................................................................................................. ¨ Yes.............................................................................................................. ¨ No

· I have provided a driver’s licence search within the past 12 months............. ¨ Yes ¨ No

· Since the above Driver’s Licence Search, I have not been charged
with a driving infraction.................................................................................. ............................................................................................................. ¨ Yes.............................................................................................................. ¨ No

Activity: Date:

Vehicle Description:

Make: Model: Year: Licence No.

Signature, Driver of Volunteer Vehicle Signature, Vehicle Owner

(if different from driver)

Approval: Date:

Administrative Officer