SCHOOL DISTRICT NO. 78 (FRASER-CASCADE)

POLICY NO: 5020 DATE: 1998-02-24 REVISED: 2008-08-26

SUBJECT: CURRICULAR/CO-CURRICULAR/EXTRA-CURRICULAR
ACTIVITIES

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The Board of Education realizes the importance of curricular/co-curricular and extra-curricular activities in the total educational programme of the school and will give support and encouragement for such activities, provided that the activities are not permitted to interrupt to any considerable extent the time scheduled for regular classes and provided that the necessary funds are available.

It is understood that students participating will govern their behaviour in accordance with school rules and any special rules determined for the occasion by the Principal, teacher sponsor and/or chaperone. Specific reference should be made to District Policy No. 7400, Student Involvement with Alcohol, Intoxicants or Illegal Drugs.

SCHOOL DISTRICT NO. 78 (FRASER-CASCADE)

REGULATIONS NO: 5020 R DATE: 1998-02-24 REVISED: 2008-08-26

SUBJECT: CURRICULAR/CO-CURRICULAR/EXTRA-CURRICULAR ACTIVITIES

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1. Definitions

a) Curricular

Refers to activities that occur as a direct result of specific educational program goals emphasizing a curriculum instructional focus. Class field trips, physical education class trips, band and drama class trips, and the swim programs, are examples of this type of travel.

b) Co-Curricular

Refers to activities that supplement specific programs and objectives of the school, normally involving school time. Activity days, special events and cultural travel would be examples of this type of involvement.

c) Extra-Curricular

Refers to activities that are in addition to the school instructional program, normally held outside of school time. Inter-school sport activities and club travel, would be examples of this type of involvement. Please note that although many of these activities involve travel/participation during school time, the base of the organization for meeting and practice are held outside of the school timetable.

d) Potential Safety Hazard

Potential safety hazards are trips involving school sanctioned student-driving, white water rafting, skiing and snow boarding, back country hiking, winter survival trips, flight activities, and any other trips determined by the principal to be of higher risk.

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2. Approval

The Board expects that matters such as loss of formal instructional time, relative value of individual activities, and budget priorities will be considered before approval is sought. Approval may be obtained as follows:

a) School-sponsored trips of up to four days’ duration or less that do not include activities with any potential safety hazard may be approved by the Principal.

b) School-sponsored trips of two to four days require written notification to the Superintendent of Schools.

c) School-sponsored trips of more than four days, unusual activities with potential safety hazards and any activities outside the Province of British Columbia require the approval of the Board and should be submitted at least thirty days prior to departure.

Where a school-sponsored trip requires travel outside Canada, the Principal must ensure that each participant, including staff members, has additional medical insurance in the minimum amount of one million dollars ($1,000,000.00).

3. Planning

a) Curricular, Co-curricular and Extra-Curricular activities must be well planned.

b) Generally, the Principal must ensure that the parent/guardian gives written consent for the student's involvement.

The information notice to parents/guardians must clearly list the method of travel; any special activities the student will be expected to undertake; request any pertinent student medical problems; and disclose any known element of risk. (A sample parent consent form is provided.)

c) Routine activities of less than three hours in the general vicinity of the school and not involving any method of mechanical transportation require less formal parental notification. A notice to parents indicating intended trips is suggested.

d) An itinerary of each activity, a time schedule and a list of participants must be available in the school office.

e) No student shall be prevented from taking part in a curriculum related activity for financial reasons.

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4. Supervision

a) All curricular and co-curricular activities must be supervised by at least one teacher.

b) All extra-curricular activities must be supervised by at least one teacher or by an approved community volunteer. Principals will screen volunteers for appropriate knowledge, skill and attitudes to ensure student safety.

c) Activities involving potential safety hazards require a 10/1 ratio of students to supervisors with relevant training and experience, and appropriate certification where necessary.

d) Principals shall ensure the provision for safety, competent instruction, and supervision of students. All volunteer activities fall within the responsibility of the principal and vice-principal(s) to ensure consistency and compliance with all Board policies and procedures.

e) Where the sponsor(s) requires special qualifications, such must be documented on the travel approval form - No. 5020.

5. Transportation

a) Parents/guardians must be informed of the method of transportation involved in any curricular/co-curricular/extra-curricular activity.

b) Travel safety precautions must include reasonable consideration of:

i) number of adult drivers

ii) storage of baggage

iii) provision of seating

iv) vehicle condition

v) weather and road conditions

vi) other local concerns.

c) Where a private vehicle is used, in addition to considerations listed in b) above, minimum requirements must also include one million dollars ($1,000,000.00) liability insurance, a valid driver's license, and seat belts for all passengers carried. A list of passengers riding in each vehicle must be available in the school office.

d) Private vehicles must be equipped with a CSA-approved booster seat for each student who is younger than 9 years of age and less than 145 cm (4 feet, 9 inches) in height. The provision of a booster seat is the responsibility of the child’s parent/guardian.

e) No 15-seat passenger vans are to be used to transport students.

6. Specialized Equipment

Students will be expected to wear and/or utilize standard specialized equipment for activities involving potential safety hazards.

SCHOOL DISTRICT NO. 78 (FRASER-CASCADE)

PARENT CONSENT FORM

As the parent or legal guardian of: ________________________________________________

(Student's Name)

I request that he/she participate in the following school field trip:

1. Purpose: _____________________________________________________________

_____________________________________________________________

2. Destination: ___________________________________________________________

3. Description of Activity: __________________________________________________

_____________________________________________________________

4. Vehicle/School Bus: __________ or: ________ if vehicle other than school bus is

used, an additional form must be

completed.

5. Date/Time of Departure: __________________________________________________

(from school unless otherwise noted)

6. Date/Time (Est.) of Return: ________________________________________________

(to school unless otherwise noted)

7. I wish to bring to your attention the following special/medical needs of my son/daughter:

______________________________________________________________________

My child and I understand that all school rules are in effect.

__________________________________

(Signature of Student)

______________________ __________________________________

( Date) (Parent or Guardian)

__________________________________ (Telephone)

Form: 5020-A

SCHOOL DISTRICT NO. 78 (FRASER-CASCADE)

PARENTAL PERMISSION AND RELEASE FORM - PRIVATE CARS

_____________________________________________, who is in Grade __________ at

(Name of Student)

___________________________________________, has my permission to participate

(Name of School)

in a trip to _____________________________________ on _______________________

(Date)

between the hours of _____________ and _____________.

I further give my permission and consent for ___________________________________

(Name of Student)

to ride in the private automobile belonging to ___________________________________

and driven by ___________________________________.

I have read and understand the Motor Vehicle Act Child Seating and Restraint Systems legislation on the reverse of this form and where required have provided a booster seat to be used in the transportation of my child in accordance with the Motor Vehicle Act.

____________________________________ _______________________

(Signature of Parent/Guardian) (Date)

Form: 5020-B

APPLICATION FOR USE OF PRIVATE VEHICLE/VOLUNTEER DRIVER

SCHOOL DISTRICT

Driver’s Name Driver’s Licence No.

· The vehicle I will be driving is in good repair................................................. ............................................................................................................. ¨ Yes.............................................................................................................. ¨ No

· This vehicle has a seat belt for each passenger............................................ ¨ Yes...................................... ¨ No

· I will ensure each passenger uses a seat belt ¨ Yes...................................... ¨ No

· I will ensure that a booster seat, when supplied, (as per the Motor Vehicle Act)
is properly installed and used by the child .................................................. ¨ Yes......................................... ¨ No

· I have a list of passengers I will be transporting and will
not release them to anyone other than parent or guardian,
or as directed by the supervisor..................................................................... ............................................................................................................. ¨ Yes.............................................................................................................. ¨ No

· The routes and schedules I will be traveling are known to me ................. ¨ Yes ¨ No

· This vehicle carries a minimum of $1 million liability insurance ................. ¨ Yes ¨ No

· I will abide by traffic safety laws and requirements........................................ ............................................................................................................. ¨ Yes.............................................................................................................. ¨ No

· My driver’s licence is valid............................................................................. ............................................................................................................. ¨ Yes.............................................................................................................. ¨ No

· I have provided a criminal record search within the past 12 months............. ¨ Yes ¨ No

· Since the above criminal record search, I have not been charged
with a criminal offense................................................................................... ............................................................................................................. ¨ Yes.............................................................................................................. ¨ No

· I have provided a driver’s licence search within the past 12 months............. ¨ Yes ¨ No

· Since the above Driver’s Licence Search, I have not been charged
with a driving infraction.................................................................................. ............................................................................................................. ¨ Yes.............................................................................................................. ¨ No

Activity: Date:

Vehicle Description:

Make: Model: Year: Licence No.

Signature, Driver of Volunteer Vehicle Signature, Vehicle Owner

(if different from driver)

Approval: Date:

Administrative Officer