SCHOOL DISTRICT NO. 78 (FRASER-CASCADE)

BYLAW NO: 15 DATE: 2000-02-22 REVISED: 2004-08-24

SUBJECT: BOARD COMMITTEES

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1. General

a) Items for a committee meeting agenda may originate from the Board, Board Chairperson, individual trustees, public, staff, pupils, or administrators.

b) A committee has no power beyond that of making recommendations to the Board for final decision.

c) All Board members shall be advised of the time and date of committee meetings.

d) The Chairperson of the Board is an ex-officio member of all committees.

2. Standing Committees

a) Four standing committees shall be established and shall meet at least quarterly.

Education Committee third Tuesday of the month

Operations & Facilities Committee fourth Tuesday of the month

Policy Development Committee second Tuesday of the month

Budget Committee second Monday of the month

b) Each committee shall consist of three trustees appointed in December of each year by the Chairperson of the Board. The committee will also consist of members of partner groups made up of the following composition, two teachers, two support staff, two Administrative Officers, two parents, two secondary students, two representatives from the Aboriginal Education Council and any other representative that may be deemed appropriate by the Board to be appointed to the committees at the start of the new school year. The new partner group representatives will assume their place on the committee once they have been appointed. In the interim the previous years representatives will continue on the committee.

c) At the first regular committee meeting in the new year, the three trustees from each committee shall elect one of the trustees to serve as chairperson for the committee. The Board Chairperson is not eligible to act as a committee chairperson.

Bylaw 15 – Board Committees Page 2

d) All regular meetings of standing committees will meet at 4:30 p.m.

e) Non-member observers at committee meetings may take part in the discussion and be contributing members at the discretion of the committee chair, but may not vote.

f) The agenda for meetings of Education, Operations & Facilities, Policy Development and Budget Committees shall be prepared in a similar fashion to that of a regular Board meeting.

g) Minutes shall be kept of each committee meeting and reported to the next regular Board meeting for information and/or action.

3. Other Committees

a) In addition to the three Standing Committees, the Board shall establish a Personnel Committee.

b) Each committee shall meet and report to the Board as required.

c) Each committee shall consist of three trustees appointed in January of each year by the Chairperson of the Board.

d) At the first regular committee meeting in the new year, the three trustees from the Personnel Committee shall elect one of the trustees to serve as chairperson for the committee.

4. Ad Hoc Committees

a) Ad Hoc Committees may be appointed by the Chairperson of the Board of School Trustees as deemed desirable. Upon submission of its final report, the Committee will be discharged.

b) Members of Ad Hoc Committees will have no power to commit the Board to the expenditure of funds, service or facilities.